The Conference of the Parties
1. Recalling its decision COP2/13 on the Programme of Work and budget of the Carpathian Convention;
2. Having considered the report of the Carpathian Convention Implementation Committee on the implementation of the Programme of Work (UNEP/CC/COP3/DOC2);
3. Expresses its appreciation the Slovak Republic for providing the secondment of the staff member for the organization of COP3;
4. Takes note of the certified Financial Report of the United Nations Environment Programme (UNEP) - Interim Secretariat of the Carpathian Convention;
5. Welcomes the progress made in the implementation of the Programme of Work, in particular the results achieved by the Working Groups […];
6. Welcomes the continuation of the Working Groups;
7.Encourages Parties to continue to finance their participation in meetings related to the implementation of the Programme of Work;
8. Appreciates the support provided by the "BIOREGIO Carpathians" and "ACCESS2MOUNTAIN" projects;
9. Adopts the Programme of Work for 2012 - 2014 of the Carpathian Convention and welcomes the list of potential projects in support of the Programme of Work contained in Annex 1; 10. Adopts the Budget for 2012, 2013 and 2014 for the Framework Convention on the Protection and Sustainable Development of the Carpathians, and welcomes the additional estimates (counterpart contributions) as contained in Annex 3 to this decision;
11. Calls upon the Parties to undertake the necessary action to promote and ensure full implementation of the Programme of Work, in consultation with and with the support of relevant institutions, international organizations and non-governmental organizations;
12. Commends the interim Secretariat for its role and work in promoting and servicing the implementation of the Programme of Work and the implementation of COP Decisions;
13. Recognizes the need and pledges to further strengthen the Interim Secretariat given its additional tasks and responsibilities related to the implementation of the Protocol on the Protection of Biological and Landscape Diversity, the servicing of the Carpathian Network of Protected Areas Steering Committee, and the future implementation of the Protocol on Sustainable Forest Management and Protocol on Sustainable Tourism as well development of new protocols.
Programme of work of the Carpathian Convention, 1 January 2012 - 31 December 2014
|
No |
Month of start |
Month of end |
Title |
Description of activities, components, means
|
Expected output / deliverables
|
Partners
|
|
1 |
01/2012
|
12/2014
|
Carpathian Convention Implementation Committee (CCIC)
|
2 meetings. Preparation of comprehensive information for the 4th Meeting of the Conference of the Parties to the Carpathian Convention – COP 4, organization of the meetings and stakeholder’s events, PR and outreach, preparing of meeting reports |
Documentation on sectoral issues, integrated reports, Protocols / strategies for priority issues, meetings and reports 0
|
EURAC
|
|
2 |
01/2012
|
12/2014
|
Thematic Meetings /Sub Working Groups / workshops under the CCIC |
Background documentation, meetings of the transnational experts working group
|
Background documentation, meetings, reports, recommendations
|
|
|
|
|
|
a. Working Group on conservation and sustainable use of biological and landscape diversity |
2-3 meetings Working Group meetings. Preparation of the background documentation for the elaboration and compilation of Biodiversity Protocol Implementation Report.
|
Biodiversity Protocol Implementation Report elaborated and compiled, support in the development of follow-up projects in the area of biological and landscape diversity |
UNEP, CERI, WWF-DCP, EURAC, ALPARC
|
|
|
|
|
b. Steering Committee Carpathian Network of Protected Areas (CNPA) |
3-4 meetings of the CNPA SC, where appropriate jointly with the Biodiversity WG
|
Organization of CNPA conference, support in the development of projects related to the CNPA activities
|
WWF - DCP, EURAC CWI, CERI, ALPARC
|
|
|
|
|
c. Sustainable agriculture and rural development in mountains (SARD-M) |
2-3 meetings Working Group meetings. Background documentation for the Protocol elaboration
|
Protocol on sustainable agriculture and rural development in mountains
|
EURAC, FAO
|
|
|
|
|
d. Working Group on Sustainable Forest Management
|
2-3 meetings Working Group meetings. Background documentation for the elaboration of a Strategic Action Plan for the implementation of the Protocol on Sustainable Forest Management and for the Carpathian Inventory on Virgin Forests
|
Strategic Action Plan for the implementation of the Protocol on Sustainable Forest Management, inputs for proposals for follow-up activities and projects with the view of implementing the provisions of the Protocol on SFM; “Carpathian Inventory on Virgin Forests “, list of coordinated activities within the frame of the “International Year of Forests”.
|
EURAC, Forest Europe, University of Padova
|
|
|
|
|
e. Working Group on sustainable industry, energy, transport and infrastructure |
2-3 meetings Working Group meetings. Background documentation for development of the Draft Protocol on Sustainable Transport
|
Draft Protocol on Sustainable Transport, inputs for proposals for follow-up activities and projects
|
EURAC
|
|
|
|
|
g. Working Group on Sustainable tourism |
1-2 meetings Working Group meetings. Background documentation for development of the strategy on sustainable tourism for the Carpathians
|
Strategy for the future tourism development of the Carpathians with Annexes, list of follow-up actions and proposals
|
UNEP, EURAC, UNWTO, CEEWEB
|
|
|
|
|
h. Working Group of Spatial Development
|
1-2 meetings. Working Group meetings. Information-sharing and coordination of projects developed for application to European programmes
|
Promotion and development of a Carpathian Strategy and a Carpathian Space Programme, support in the development and implementation of transnational projects aiming at implementing the Carpathian Convention
|
EURAC
|
|
|
|
|
i. Working Group on Cultural Heritage and Traditional Knowledge
|
1-2 meetings. Working Group meetings. Background documentation made available to it by the EU INTERREG IIIB CADSES Carpathian Project, Work Package 4 “education and Awareness for the Future”, coordinated by REC Slovakia |
Proposal for the draft regional strategy/Protocol on cultural heritage and traditional knowledge, report on the overview of experts, local materials and knowledge on the current diversity of cultural heritage in the Carpathians, recommendations for a programme of practical activities to support local communities active in the area of cultural heritage and traditional knowledge preservation and promotion; list of follow-up actions and proposals
|
ANPED
|
|
|
|
|
j. Working Group on Adaptation to Climate Change
|
1-2 meetings. Working Group meetings. Background documentation made available to it within the CARPIVIA project
|
Report on climate change impacts in the Carpathian Region, proposal on how the results of CARPIVIA project can benefit national and regional authorities of the Carpathian Region, guidelines on contribution to the EU Information System on Climate Change Vulnerability and Adaptation, list of recommendations for the development of policy proposals in the field of adaptation to climate change in the Carpathians, inputs for proposals for follow-up activities and projects
|
CARPIVIA project partners, European Commission, EURAC
|
|
3 |
|
2014 |
4th Meeting of the Conference of the Parties to the Carpathian Convention
|
COP4 |
|
All partners |
Information summary of potential projects in support of the work programme “Follow-up Platform”
1 January 2012 – 31 December 2014 (Project descriptions available in separate document “Follow up Platform”
|
Working Group Topics/ Other Activity Topics |
Name of Project
|
EU Funding Program
|
|
Conservation and sustainable use of biological and landscape diversity (Article 4 of the Carpathian Convention)
|
Alpine-Carpathian Corridor BIOREGIO Carpathians |
Cross – Border Cooperation Austria Slovakia South East Europe Central Europe Central Europe |
|
Spatial planning (Article 5 of the Carpathian Convention)
|
ACUTE-Alp (planned) ALPSTAR (planned) C3-Alps (planned) |
Alpine Space
|
|
Sustainable transport and infrastructure (Article 8 of the Carpathian Convention)
|
ACCESS2MOUNTAIN
|
South East Europe
|
Annex 2 (DECISION COP3/14)
SCALE OF ASSESSMENT OF CONTRIBUTIONS BY STATE PARTIES TO THE TRUST FUND FOR THE THREE YEARS 2012 – 2013 - 2014 FOR THE FRAMEWORK CONVENTION ON THE PROTECTION AND SUSTAINABLE DEVELOPMENT OF THE CARPATHIANS
(EURO)
The contributions by the Parties as specified below will be used for funding the administration of the Convention and its Protocols, including the functioning of its Secretariat.
|
State Party
|
Year 2012
|
Year 2013
|
Year 2014
|
|
The Czech Republic |
30.000 |
30.000 |
30.000 |
|
The Republic of Hungary |
30.000 |
30.000 |
30.000 |
|
The Republic of Poland |
30.000 |
30.000 |
30.000 |
|
Romania |
30.000 |
30.000 |
30.000 |
|
Serbia |
18.500 |
18.500 |
18.500 |
|
The Slovak Republic |
30.000 |
30.000 |
30.000 |
|
Ukraine2 |
30.000 |
30.000 |
30.000 |
|
TOTAL |
198.500 |
198.500 |
198.500 |
Annex 3 (DECISION COP3/13)
– Budget and Counterpart Contributions of the Trust Fund
|
Carpathian Convention Trust Fund - Budget |
average exchange rate per UN |
|||
|
|
198,000 Eur 198,000 Eur 198,000 Eur |
|||
|
|
|
0.734 |
0.734 |
0.734 |
|
|
|
2012 |
2013 |
2014 |
|
10 |
PERSONNEL COMPONENT |
|
|
|
|
1100 |
Personnel |
|
|
|
|
1101 |
Head of Secretariat |
93,000 |
93,000 |
93,000 |
|
1102 |
Technical Assistance Officer / Biodiversity |
- |
- |
- |
|
1103 |
Information and Communication Officer |
- |
- |
- |
|
1104 |
Data Base Operator |
|
|
|
|
1105 |
Administrative Officer |
- |
- |
- |
|
1199 |
Sub-total |
93,000 |
93,000 |
93,000 |
|
1200 |
Consultants |
|
|
|
|
1201 |
Consultants/Individual Contractors |
- |
|
|
|
1299 |
Sub-total |
- |
- |
- |
|
1300 |
Administrative Support |
|
|
|
|
1301 |
Programme Assistant |
35,000 |
35,000 |
35,000 |
|
1321 |
Team Assistant |
|
|
|
|
1399 |
Sub-total |
35,000 |
35,000 |
35,000 |
|
1600 |
Travel on official business |
|
|
|
|
1601 |
Travel on official mission |
12,000 |
12,000 |
12,000 |
|
1699 |
Sub-total |
12,000 |
12,000 |
12,000 |
|
|
Component total |
140,000 |
140,000 |
140,000 |
|
20 |
SUB-CONTRACT COMPONENT |
|
|
|
|
2100 |
Sub-contracts |
|
|
|
|
2101 |
MoU for UN family |
15,000 |
15,000 |
15,000 |
|
2200 |
Sub-contracts (LOAs) |
|
|
|
|
2201 |
MoU (NGOs etc.) |
20,960 |
20,960 |
20,960 |
|
2300 |
Sub-contracts (for commercial purposes) |
|
|
|
|
2399 |
Commercial subcontracts |
|
|
|
|
2999 |
Component total |
35,960 |
35,960 |
35,960 |
|
30 |
TRAINING COMPONENT |
|
|
|
|
3300 |
Meetings/Conferences |
|
|
|
|
3301 |
Meetings, workshops etc. |
24,000 |
24,000 |
24,000 |
|
3999 |
Component total |
35,960 |
35,960 |
35,960 |
|
40 |
EQUIPMENT AND PREMISES COMPONENT |
|
|
|
|
4100 |
Expendable and Non-Expendable Equipment |
|
|
|
|
4999 |
Component total |
12,150 |
12,150 |
12,150 |
|
50 |
MISCELLANEOUS COMPONENT |
|
|
|
|
5100 |
Operations and maintenance of equipment |
|
|
|
|
5999 |
Component total |
18,000 |
18,000 |
18,000 |
|
|
Contingency Exchange Rate gain/loss 4% |
9,204 |
9,204 |
9,204 |
|
99 |
DIRECT COST TO TRUST FUND |
239,314 |
239,314 |
239,314 |
|
|
Programme Support Costs (13%) |
31,111 |
31,111 |
31,111 |
|
|
|
|
|
|
|
|
GRAND TOTAL |
270,425 |
270,425 |
270,425 |
* Needs to cover United Nations Office in Vienna (UNOV) administrative support and secretariat administrative staff _____________
2 Services currently provided by UNEP and UN Information Service in Vienna
3 Services provided by Administrative Cervice Center in Geneva and UNOV
|
Counterpart contributions to Carpathian Convention Trust Fund and projects |
average exchange rate per UN |
|||
|
|
87,833 Eur 87,833 Eur 87,833 Eur |
|||
|
|
|
0.734 |
0.734 |
0.734 |
|
|
|
2012 |
2013 |
2014 |
|
10 |
PERSONNEL COMPONENT |
|
|
|
|
1100 |
Personnel |
|
|
|
|
1101 |
Head of Secretariat |
15,000 |
15,000 |
15,000 |
|
1102 |
Technical Assistance Officer / Biodiversity |
10,000 |
10,000 |
10,000 |
|
1103 |
Information and Communication Officer |
- |
- |
- |
|
1104 |
Data Base Operator |
|
|
|
|
1105 |
Administrative Officer |
- |
- |
- |
|
1199 |
Sub-total |
25,000 |
25,000 |
25,000 |
|
1200 |
Consultants |
|
|
|
|
1201 |
Consultants/Individual Contractors |
|
|
|
|
1299 |
Sub-total |
- |
- |
- |
|
1300 |
Administrative Support |
|
|
|
|
1301 |
Programme Assistant |
15,000 |
15,000 |
15,000 |
|
1321 |
Team Assistant |
|
|
|
|
1399 |
Sub-total |
15,000 |
15,000 |
15,000 |
|
1600 |
Travel on official business |
|
|
|
|
1601 |
Travel on official mission |
10,000 |
10,000 |
10,000 |
|
1699 |
Sub-total |
10,000 |
10,000 |
10,000 |
|
|
Component total |
50,000 |
50,000 |
50,000 |
|
20 |
SUB-CONTRACT COMPONENT |
|
|
|
|
2100 |
Sub-contracts |
|
|
|
|
2101 |
MoU for UN family |
11,750 |
11,750 |
11,750 |
|
2200 |
Sub-contracts (LOAs) |
|
|
|
|
2201 |
MoU (NGOs etc.) |
22,000 |
22,000 |
22,000 |
|
2300 |
Sub-contracts (for commercial purposes) |
|
|
|
|
2399 |
Commercial subcontracts |
|
|
|
|
2999 |
Component total |
33,750 |
33,750 |
33,750 |
|
30 |
TRAINING COMPONENT |
|
|
|
|
3300 |
Meetings/Conferences |
|
|
|
|
3301 |
Meetings, workshops etc. |
22,000 |
22,000 |
22,000 |
|
3999 |
Component total |
22,000 |
22,000 |
22,000 |
|
40 |
EQUIPMENT AND PREMISES COMPONENT |
|
|
|
|
4100 |
Expendable and Non-Expendable Equipment |
|
|
|
|
4999 |
Component total |
2,500 |
2,500 |
2,500 |
|
50 |
MISCELLANEOUS COMPONENT |
|
|
|
|
5100 |
Operations and maintenance of equipment |
|
|
|
|
5999 |
Component total |
3,500 |
3,500 |
3,500 |
|
99 |
DIRECT COST TO TRUST FUND |
111,750 |
111,750 |
111,750 |
|
|
Programme Support Costs (7%) |
7,823 |
7,823 |
7,823 |
|
|
|
|
|
|
|
|
GRAND TOTAL |
119,573 |
119,573 |
119,573 |
* Needs to cover United Nations Office in Vienna (UNOV) administrative support and secretariat administrative staff
Anticipated project income USD
BIOREGIO Carpathians 358,990
Annex 4 (DECISION COP3/14)
Draft terms of reference for the Trust Fund for Administering and Meeting the Objectives of the Carpathian Convention and its Protocols, including the functioning of the Secretariat
1. The Trust Fund for Administering and Meeting the Objectives of the Framework Convention on the Protection and Sustainable Development of the Carpathians and related Protocols (hereinafter referred to as the Carpathian Convention and related protocols) including the functioning of the Secretariat (hereinafter referred to as the Trust Fund) is established for an initial period of three years, to provide financial support for the implementation of the Program of Work (POW) of the Convention and the functioning of the Secretariat.
2. The administration of the Trust Fund shall be entrusted to the Secretary-General of the United Nations and, at his discretion to the Executive Director of UNEP under the relevant financial rules and regulations of the United Nations as well as the general procedures governing the operations of the Fund of UNEP, taking into account the Financial Rules for the administration of the Trust Fund of the Carpathian Convention and related protocols, adopted at the first Meeting of the Conference of Parties. The Executive Director can delegate the administration of the Trust Fund to the Head of the Secretariat of the Carpathian Convention and related protocols.
3. The Trust Fund shall be used for funding the implementation of the Program of Work (POW) of the Convention and the functioning of its Secretariat; its budget will be composed of two sections to cover the expenditures under the following categories:
Section I: Assessed contributions for Administering and Meeting the Objectives of the Convention and related Protocols, including the functioning of the Secretariat.
Section II: (Additional) voluntary contributions for Administering and Meeting the Objectives of the Convention and related Protocols, including the functioning of the Secretariat.
4. The appropriation of section I shall be composed of:
(Assessed) Annual contributions from the Contracting Parties.
5. The appropriation of section II shall be composed of:
Additional voluntary contributions from the Contracting Parties
Contributions from Governments which are not Contracting Parties, governmental, intergovernmental and non-governmental organizations and programs, and the private sector.
6. The (assessed) annual contributions from the Contracting Parties for Administering and Meeting the Objectives of the Convention and related Protocols, including the functioning of the Secretariat will for each of the Contracting Parties consist of a share of the budget for Section I of the Trust Fund, to be determined by the Conference of the Parties (COP); the contributions shall be due on 1 January of each calendar year.
7. Voluntary (additional) contributions for Administering and Meeting the Objectives of the Convention and related Protocols, including the functioning of the Secretariat may be pledged and made at any time. They shall be used in accordance with the terms and conditions agreed between the Head of the Secretariat and the respective contributor.
8. The financial period shall be for three calendar years beginning 1 January of the first year and ending 31 December of the third calendar year.
9. The budget estimates, covering the income and expenditures for the financial period to which they relate, prepared in US dollars, shall be submitted to and approved by the Conference of the Parties to the Carpathian Convention and related protocols.
10. The estimates for each of the calendar years covered by the financial period shall be divided into sections and chapters as shown in the appendix to this terms of reference, shall be specified according to budget lines, shall include references to the program of work to which they relate, and shall be accompanied by any further information as the Executive Director of UNEP may deem useful and advisable.
11. The Head of the Secretariat may commit resources against the Trust Fund only if such commitments are covered by contributions already received. In the event that the Executive Director anticipates that there might be a shortfall in resources over the financial period as a whole, he shall notify the Head of Secretariat, who shall adjust the budget so that expenditures are at all times fully covered by contributions received.
12. The Executive Director of UNEP on the advice of the Head of the Secretariat may make transfers from one section/budget line to another. At the end of the first calendar year of a financial period, the Executive Director may proceed to transfer any uncommitted balance of appropriations, to the same section in the second calendar year.
13. It is for the Conference of the Parties and UNEP to agree on an administrative support charge to be paid to UNEP3.
14. At the end of each calendar year, the Executive Director of UNEP shall submit to the Contracting Parties, through the Head of the Secretariat, the certified accounts for that year. At the close of the financial period, he shall submit to them the audited accounts for the financial period.
15. The Trust Fund shall be subjected to external auditing, as decided by the COP and in accordance with the rules and regulations of the United Nations.
16. The Executive Director of UNEP shall prepare a report on the budget implementation and submit it to the Contracting Parties at least 6 weeks before the date of each ordinary meeting of the COP.
17. In the event that the COP decides to terminate the Trust Fund, a notification to that effect shall be presented to UNEP at least six months before the date of termination selected by the COP. The COP shall decide, in consultation with UNEP, on the distribution of any unspent balance after all liquidation expenses have been met.
These terms of reference shall be effective from the date of their approval by the Contracting Parties.